Every vehicle, live
One board shows every vehicle on site and exactly which checkpoint it's at, right now. No more phone calls to the yard.
LiveDepotTrack · Fleet & depot management softwareGPS tells you it's there. DepotTrack tells you what happened.
Telematics stops at the gate. From entry to dispatch, most depots run on a whiteboard, a radio and hope. DepotTrack closes that gap, one QR scan at a time.
6Checkpoints, gate to road
<15sPer QR scan
1 dayTo set up
Car rentalTruck hireLogistics & freightCourier depotsConstruction fleetSet up in a dayEntry → dispatch
01 — The GPS blind spot
Five hours and thirty-eight minutes you can't account for.
That's the gap between "arrived" and "left" on your tracker. Inside it, a vehicle goes through fuel, intake, cleaning and dispatch prep, and none of it is recorded where your ops manager can see it. When a client asks why a turnaround took two days, the honest answer is usually "we're not sure."
GPS only
With DepotTrack
The bottleneck is suddenly obvious, and so is who owns it.
02 — Product tour
See it working. Every screen, real product.
Six screens your team will actually use, from the gate scan to the monthly report.
03 — The checkpoint pipeline
One QR scan. Six checkpoints. Zero guesswork.
Every vehicle moves through the same six gates from entry to dispatch. A few seconds with a phone camera at each one writes the depot's story as it happens, not from memory at the end of the week.
Entry
Logged the moment it crosses the gate: registration, driver, time.
Fuel
Fuel level captured before the vehicle moves further into the yard.
Depot intake
Odometer, condition notes and damage flagged on arrival, not disputed later.
Cleaning
Wash and valet status tracked so nothing dispatches half-done.
Dispatch ready
Signed off as fit to go, the last check before the road.
Dispatch out
The exit scan closes the loop and resets the dwell-time clock.
04 — What you get
Everything your ops manager currently keeps in their head.
Dwell time, automatically
The clock starts at entry and splits by checkpoint, so you can see exactly where a vehicle lost time, and who was responsible.
Alerts before it's a problem
Vehicles that overstay a threshold, miss a checkpoint or come due for a service get flagged before a client or auditor notices.
A record for every scan
Who scanned it, where and when, timestamped and unchangeable. When there's a dispute, you have the answer, not an opinion.
One system, every branch
Run one depot or thirteen. Every branch reports into the same fleet register, with consistent checkpoints across all of them.
The right screen per role
Gate staff get a scan screen. Managers get the dashboard. Nobody sees (or accidentally edits) more than their role needs.
05 — Who it's for
If vehicles pass through a gate, this is for you.
Built for operators managing 50 to 200+ vehicles, where a whiteboard and a radio used to be the whole system.
Car rental
Fleet turnaround between bookings.
Truck hire
Inspection and handover accountability.
Logistics
Cross-branch consistency at scale.
Courier depots
High-volume in-and-out visibility.
Construction fleet
Site dispatch and compliance records.
06 — Pricing
Simple pricing. No hidden tiers.
One setup fee, one monthly fee, and no lock-in beyond a standard monthly term.
DepotTrack
Everything, configured for your depot and rolled out in a day.
MonthlyR10 500/ month
+ R25 000 once-off setup
- Full onboarding, checkpoint configuration & QR rollout
- Up to 10 users and 3 stations included
- Live board, dwell times & alerts
- Ongoing support, audit trail & reporting
- No lock-in beyond a standard monthly term
As you grow
- Additional user
- R1 000 / month
- Additional station
- R2 500 / month
- Setup time
- 1 day
- Contract
- Month to month
Running more than three depots or a large team? We'll put together a fleet-wide quote.
FAQ
DepotTrack questions.
How long does it take to get running?
One day. We configure your checkpoints, set up your users and stations, and roll out the QR codes with your team.
Does it replace our GPS tracking?
No. It complements it. Telematics tells you where a vehicle is on the road; DepotTrack records what happens between the gate and the road.
What's included in the monthly fee?
Up to 10 users and 3 stations, the live board, dwell-time tracking, alerts, the audit trail, reporting and ongoing support.
Can we add more depots or users later?
Yes. Additional users are R1 000 per month and additional stations R2 500 per month, added whenever you need them.
Is there a long-term contract?
No lock-in beyond a standard monthly term.
Ready when you are
Close your GPS blind spot.
Tell us a bit about your fleet (how many vehicles, how many depots) and we'll get back to you within one business day.
- ResponseWithin one business day